This Privacy & Cookies Policy (“Policy”) dated July 2019 replaces our previous policies. Please take the time to review before you continue to use any of our products and services.
Hilal Conferences & Exhibitions (HCE) is an international exhibitions, events marketing and publishing company with events the GCC, Europe and the Kingdom of Bahrain. Headquartered in Bahrain since 1980, we have agents and representatives across the world. We also have access to our media partner’s (Hilal Publishing & Marketing Group) offices in the UK, UAE and Saudi Arabia
For the purpose of applicable data protection laws, the data controller is HCE and its associated channel partners headquartered in our offices on Exhibition Road, Hoora, Manama Kingdom of Bahrain.
The Data Controller with the permission of its Chanel Partners may use and share, within, the information you provide and other information held about you for the purposes set out below.
Information we may hold about you
This policy covers all personal information collected and used by HCE events. In this policy “personal information” means information that (either in isolation or in combination with other information held by us) enables you to be identified as an individual or recognised directly or indirectly. This may include your name, sex, postal address, email address, computer IP address, phone number, credit card number, login information and technical information from the devices you use to receive our services.
Collection of personal information
We may collect information about you from different sources detailed below.
Information you give us:
When you access and browse our websites (including when you register for an event or fill in forms on our websites) and when you correspond with us by phone or email or other electronic means, you may give us information about yourself. The information you give us may include your name, payment processing information, postal address, email address, landline and/or mobile telephone number, delivery details, dietary and access requirements and information about your employment (including your job title, responsibilities and employer’s details) as well as other personal information.
Information we collect about you:
Information we receive and collect from other sources:
We may receive information about you from other websites operated by HCE or our Chanel partners linked to our sites or from the other services that we provide. We also work closely with third parties such as payment processors and app providers and may receive information about you from them. We may also collect information about you from publicly available sources, including publicly available content on social media.
Our use of your personal information
|We may use your personal information to:||How do we use personal information for this purpose?|
|Provide you with goods and services||We will need to use your personal information where this is necessary for us to perform our obligations under a contract with you, for example where you have purchased services from us, and to ensure your requirements are met at events.|
|Ensure that your requirements are met at events||We may use your personal information to better understand your requirements and preferences, so that we can provide you with a tailored experience.|
|Complete bookings you make through our website||We will need to use your contact information (such as your email address or postal address) to assist you with any bookings you make through our website.|
|Process your payments and protect against fraudulent transactions||We may need to process your personal information in order to keep your payments safe and secure and protect against fraudulent transactions.|
|Contact you for research purposes or to tell you about our special offers or other goods and services||We will need to use your personal information (such as your email address and/or telephone number) to send you information about services that you may be interested in. Please note that we may also share your personal information with other entities in the HCE events group for this purpose.|
|Diagnose problems with our server or administer our websites||We may need to use personal information, such as your IP address, to diagnose server problems or administer our websites.|
|Analyse user traffic to measure use of our websites and to improve the content of our websites and our services||We may sometimes use your personal information (e.g. your IP address) to measure use of our websites and assess the effectiveness of our site pages, including advertising on our sites. We may also use this personal information to improve the content of our websites and services.|
|Comply with legal requirements and exercise or defend legal claims||We may sometimes need to process personal information to comply with legal requirements to which we are subject (for example, in relation to health and safety).|
|Assess how people move through our events where you have activated one of the apps available at an event||We will need to use your personal information (such as information about your location) to understand how people have moved through an event that we host.|
|Where you consent to having your badge scanned at an event by us or a third party, contact you for research purposes or to tell you about special offers or other goods and services||We may use your personal information (such as your email address and/or telephone number) to send you information about services that you may be interested in. Please note that we may also share your personal information with other entities associated with HCE events, such as media partners and other channel partners for this purpose.|
Transfers of personal information
We use other companies, agents or contractors (“Service Providers”) to perform services on our behalf or to assist us with the provision of services to you. For example, we may engage Service Providers to provide market research, marketing (including competitions), advertising, communications, event management (including logistics, health and safety and audio-visual services), meetings and bookings (including accommodation), training, IT, hosting and other infrastructure, subscription and discount management, payment processing, and data cleansing and processing services. In the course of providing such services, these Service Providers may have access to your personal information. These third parties are contractually bound only to use personal information to perform the services that we hire them to provide. We will always use our best efforts to ensure that all the Service Providers we work with will keep your personal data secure.
We may also disclose your personal information to third parties:
- in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
- if HCE’s assets are acquired by a third party, in which case personal data about its customers will be one of the transferred assets; and
- if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or in order to enforce our terms and conditions or other agreements, or to protect the rights, property or safety of the dmg events group.
If you use one of our virtual products, e.g. Websites, Directory Sites, Virtual Expo, Webinars etc., or choose to allow your badge to be scanned at an event, we may pass the information you provide to third parties. Generally, this will be via a process whereby you, as the user, visit or interact with a third party e.g. visit a stand at an online exhibition, have your badge scanned or click on an asset branded and provided by a third party. In some instances, for example, a products listing site, you may reach out directly to a supplier or exhibitor who may contact you in return. In other instances our virtual products are sponsored and, in such cases the data you provided to us will be given to the sponsor. Generally, we will let you know at the time of collection if a product is sponsored. If you wish to change your contact preferences with an individual exhibitor/sponsor, please follow their own unsubscribe request details. Unsubscribing with one of our products will stop that product from contacting you in the future, but not the individual third parties whom you have interacted with independently.
Where we store your data
Security of personal information
We use administrative, technical, and physical measures to safeguard personal information against loss, theft and unauthorised uses, access or modifications.
Certain areas of our websites may be password protected. Where we have given you (or where you have chosen) a password, you are responsible for keeping this password confidential. We ask you not to share your password(s) with anyone.
Payments made via our websites are processed in a secure environment using software provided by third party providers.
Third party websites and apps
You have the following rights with respect to the personal information that we hold about you:
Your right to access the information we hold about you
You have the right to ask us whether or not we process your personal data and to request information on the purposes of data processing as well as confirmation on whether we use your personal information for these purposes only.
You can request access to the information we hold about you by contacting us using the contact details set out below. We will endeavour to make our file of your information available to you within 1 month, although occasionally we may not be able to give you access to the personal information we hold about you (for example, we may not be able to give you access if it would unreasonably affect someone else’s privacy or if giving you access poses a serious threat to someone’s life, health or safety).
Your right to have your information corrected or deleted
If you have an account with us, you have the right to have your information corrected or deleted. Please send your request to firstname.lastname@example.org and we will action it as soon as possible.
Your right to object to us processing your data
You have the right to ask us to stop processing your data, even where that processing is necessary for our legitimate interests (for example, where the processing is necessary for the legitimate commercial objectives we pursue in the course of our business), including the profiling we undertake to send you personalised offers, product recommendations and similar content. You also have the right to object to any results of a processing activity that prejudice your rights and that are conducted exclusively through automated systems.
You also have the right to ask us to stop processing your data for direct marketing purposes, including any profiling we undertake for the purposes of direct marketing. We will in any case only send you marketing communications if you have previously agreed to this, but if you change your mind you can easily unsubscribe from our marketing communications at any time by following the instructions included in these marketing communications.
Please note that, if you have consented to receive offers from our partners, our partners are responsible for taking account of your rights, including your right to opt-out of receiving offers from them. You may, however, at any time opt-out of receiving offers from third parties by logging in to your user account and changing the settings. If you had previously opted in, your personal data will cease to be transmitted to our partners from the time your request is processed.
Your right to have your data transmitted to another organisation
Where we hold personal information about you with your consent or for the performance of a contract with you, you also have the right to ask us to provide you with the personal information we hold about you in a structured, commonly used and machine-readable format and, where technically feasible, to transmit that data to another organisation.
Making a complaint
You have the right to lodge a complaint with the data protection authorities if you believe that we have not complied with applicable data protection laws. You also have a right to claim damages if processing of your personal information violates applicable data protection law.
The Data Protection Officer,
Hilal Conferences & Exhibitions (HCE)
P.O. Box 1100,
Kingdom of Bahrain